Match the right staff

Job Descriptions and Specifications

A job description is a written statement that explains the duties, working conditions, and other important aspects of the job. This recorded information plays a crucial role in an organization’s human resources management functions. It forms the basis for an effective human resources information system. Some of the major human resources management functions that rely on job descriptions are:

  • Elimination of unneeded job requirements that can cause discrimination in employment practices
  • Discovery of job elements that help or hinder the quality of work life (improve performance and morale)
  • Planning for future human resources requirements
  • Match job applicants and job openings
  • Determining training needs for new and experienced employees
  • Setting realistic performance standards
  • Placing employees in jobs that use their skills effectively
  • Compensating jobholders fairly and equitably
  • Human rights adherence and compliance